Service boundary
We are an independent stay coordination service for festival visitors travelling from Ukraine. We shortlist places to stay, record the walk and transit minutes to a named festival area, and set out deposits, taxes and change terms in writing before you commit.
Process
Accommodation coordination around a festival area, in plain order. Event tickets stay outside this process.
You send the dates, the festival area, group size, mobility needs, and a budget band. We confirm scope in writing before any search begins, including what we will not do.
We check stock with named properties and hostels near the festival zone and return a shortlist. Each row carries a price band, walk or transit minutes to a named area, and the supplier change policy.
You mark the rows that work for your group. We re-confirm availability and supplier terms on those rows only, flag anything that moved, and stamp a verification date on each option that stays.
You book with the property or supplier yourself, under their terms and their deposit rules. Our coordination fee is invoiced separately and never folded into the accommodation price.
Verification
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Each accommodation row in a brief carries a check date and a named source. Coordination fees sit outside the stay price, and deposits, city levy and change terms are listed per property before anything is held.
| Line | What we publish | Status |
|---|---|---|
| Source-row check | Confirmed against the property page or a written supplier reply, dated the day we record it. Rows without a check never leave the desk. | Date + source |
| Coordination fee | Invoiced separately from the stay, shown once per brief, never folded into the nightly rate. | Quoted up front |
| Deposits | Set by the property. Card hold or transfer amount and release timing are named in the row. | Supplier terms |
| Taxes and city levy | Tourist levy and local fees appear with the amount basis the property confirms in writing. | Named, not estimated |
| Change terms | Cut-off dates, free-change windows and penalties as written in the supplier policy, plus the date we last read it. | Policy date |
We coordinate accommodation and event-area logistics only. No ticket sales, no event admission, no official festival affiliation.
Next step
Send your dates, the festival area you plan to attend and your group size. You receive a fit list with walk or transit minutes to a named festival area, a price band, a verification date and the supplier change policy. No ticket sales and no official festival affiliation. Nothing is reserved until you approve a shortlist.